There are a variety of wedding suppliers that you will call upon to make your big day dreams a reality. Each will play an important role on and in the run up to your wedding day. Your chosen suppliers will guide you in making the right decisions at every turn with their expertise and experience.
Regardless of their knowledge and time served in the wedding industry, the information you give them will ensure they can fulfil their roles to the best of their abilities. With this mind, we’ve compiled a rundown of the key things your suppliers will really want to know.
1 . Your wedding budget
Many couples opt to keep their wedding budget a closely guarded secret. Others are more open and honest with suppliers about how much they can spend.
Either way, thanks to transparent costing, a good supplier won’t inflate their fees. Offering the same transparency on your budget can have more advantages than many may think, particularly when ironing out those finer details with your wedding venue.
2. Your wedding date
Setting a date is one of the first tasks for newly engaged couples busily planning their wedding days. Without a wedding date, all of the suppliers you work with won’t have a timescale to help them plan ahead.
There are a number of things you need to consider when picking and setting the perfect wedding date for you. If you have your heart set on a specific venue, your date may be dictated by its availability.
Your work schedule and the availability of close family and friends may also make some dates more suitable than others. Setting and communicating your chosen wedding date with your suppliers early will ensure their services can be delivered on time and to the highest standard.
3. Your guest numbers
The size of your wedding can determine many factors, including a supplier’s costs and timescales. Whilst you won’t receive RSVPs until 2-3 months before your wedding date (this is generally when official invitations are sent), having a rough idea of guest numbers will help ensure suppliers allocate resources in advance, so they can fulfil their commitments on the day. It’ll also make it simpler for you as you’ll receive accurate costs for their goods or services.
4. The timings
On the day timings will need to be mocked up during those early days too. Your timings will help you to confirm when’s the appropriate time to book a registrar.
Other suppliers will also use your schedule to set a suitable arrival time. Venues, florists, wedding transport, and entertainment are just some of the suppliers that will need this information.
Being as precise as possible will ensure that you book the professionals you need for the day of the wedding. Don’t worry if you’re not 100% on your schedule, there will be some wiggle room to adjust as your big day approaches. WeddingWire offers their advice on creating a wedding timeline that works for you:
“Start fresh, and use your ceremony time as a starting point. Make a list of all of the events (getting ready, photo sessions, cocktail hour, first dance) that need to happen before and after the ceremony and then determine how long each of these will take. You can then start to plot your wedding day agenda accordingly.”
Couples that choose Holmewood Hall as their wedding venue will have at their disposal an experienced personal wedding manager who will help with timings, building a running order for your day that is both realistic and suits your requirements.
5. The facilities
The booking of your wedding venue is a top priority. Once booked, you’ll have a place of reference to confirm the booking of other suppliers. Your wedding suppliers are also certain to inquire about the facilities available at your chosen venue.
Is there accommodation on-site? What sound systems and other electrical equipment are available? Is there ample car parking? These are just some of the queries that your wedding suppliers may ask. Make sure you’re armed with the right information by getting to know your venue over the course of a few visits and consider the venue’s own recommended suppliers as they will already be well acquainted with the venue and it’s set up.
